Right to Object: You have a legal right to object at any time to:
(i) use of your personal information for direct marketing purposes; and
(ii) processing of your personal information which is based on our legitimate interests, unless there are compelling legitimate grounds for our continued processing.
1. AGE REQUIREMENTS
WE DO NOT KNOWINGLY COLLECT PERSONAL INFORMATION FROM CHILDREN UNDER 13 YEARS OF AGE. IF YOU ARE UNDER 13 YEARS OLD, PLEASE DO NOT PROVIDE ANY PERSONAL INFORMATION TO US.
2. INFORMATION WE MAY COLLECT FROM YOU
2.1 We may collect and process the following information about you:
2.1.1 information that you provide to us, for example your name, email address, telephone number, country, city, employer and employment role as required to register on our Platform;
2.1.2 information that you publish on your Platform user profile ("Profile") and comments which you post on any public, private or group chats or message boards on the Platform. Please note that information that you voluntarily make public in your Profile, or which you disclose by posting on public group chats or message boards will be publicly available and viewable by other users of our Platform. We do not hold any liability for any information that you voluntarily choose to be public through such and/or other explicit actions;
2.1.3 information collected should you choose to use certain integrated tools (such as Slack, MirrorFly and Jari) on our Platform;
2.1.4 information relating to your device and operating system;
2.1.5 video and audio recordings of you, should you choose to voluntarily participate in any recorded meetings, exhibitions, events or conferences on our Platform;
2.1.6 information relating to your use of the Platform, such as exhibitions or expos attended, or meetings or conference halls entered;
2.1.7 payment and billing information, and details of transactions, should you make any purchases on our Platform;
2.1.9 information which you provide to us for the purpose of subscribing to direct marketing; and
2.1.10 statistical data about your browsing actions and patterns, which does not identify you.
2.2 It is important that the personal information we hold about you is accurate and current. Please keep us informed if, at any time, your personal information changes by contacting us at [email protected]
3. HOW WE USE YOUR INFORMATION
3.1 We use information held about you in the following ways:
3.1.1 to provide our Services to you;
3.1.2 to ensure that the Services are presented in the most effective manner for you and for your computer;
3.1.3 to identify you when you use the Services;
3.1.4 to answer your questions and improve the Services;
3.1.5 to deal with enquiries or complaints made by or about you relating to our Services;
3.1.6 to keep our systems secure and prevent fraud;
3.1.7 where relevant, to meet legal, regulatory and compliance requirements;
3.1.8 where relevant, for the establishment, exercise or defence of legal claims;
3.1.9 to monitor and analyse the use of any Profile or the Services to prevent, investigate and report any security incidents or crime;
3.1.10 to improve the functionality and features provided through the Services and for developing new or additional services, by using user data in an anonymised and aggregated form with the anonymised data of other users of the Services;
3.1.11 to notify you about changes to our Services; and
3.1.12 with your consent or where otherwise permitted by law, to provide you with updates on new features, industry news and updates, events, special offers, promotions and competitions or for marketing purposes.
4. The Legal Basis for Processing your Personal Information
4.1 We will only use your personal information when the law allows us to. We will use your personal information in the following circumstances:
4.1.1 where it is necessary for entering into or performing a contract – in order to perform obligations which arise under the contract we have entered into with you, it will be necessary for us to process your personal data;
4.1.2 where we need to comply with a legal obligation – we are subject to certain legal requirements which may require us to process your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency;
4.1.3 where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests – either we, or a third party, will need to process your personal data for the purposes of our (or a third party's) legitimate interests, provided we have established that those interests are not overridden by your rights and freedoms, including your right to have your personal data protected.
Our legitimate interests include: providing access and use of the Services to our users, dealing with user and third party enquiries, keeping our systems secure, improving the functionality of our Services, informing you of changes to our Services (or to provide you with updates and other information (including new features)), and generally ensuring that our operations are conducted in an appropriate and efficient manner.
4.1.4 where you have provided consent – in some circumstances, we may ask for your consent to process your personal data in a particular way.
5. HOW WE SHARE YOUR INFORMATION
5.1 We may share your personal information with third parties in the following circumstances:
5.1.1 for marketing purposes where you consent to this;
5.1.2 to other members of our group of companies, our trusted partners and / or service providers located within the EEA for the purposes of managing or administering certain aspects of our Services; for analytics purposes; and to help us develop new services. These companies include:
Companies which provide integrated tools on our Platform, such as MirrorFly, Slack, Jira;
Companies that help us fulfil your payments, such as Stripe.com, Paypal.com;
Professional service providers such as website hosting providers, system providers, website analytics providers and advertisers who help us run our business, such as Google, Hotjar Ltd., SEMRush and Intercom]; and
Direct marketing companies who help us manage our electronic communications with you;
5.1.3 to protect the rights, property or safety of us or other Service users;
5.1.4 where we are obliged, or permitted, to do so by applicable law, regulation or legal process; or
5.1.5 if we (or substantially all of our assets) are acquired by a third party, in which case personal information held by us about our users will be one of the transferred assets.
5.2 We may pass aggregated information to third parties about how our users use our Services but this will not include information which could be used to identify you.
6.WHERE WE STORE YOUR INFORMATION
6.1 We take appropriate organisational and technical measures to protect your personal information that we hold. We limit access to your personal information to those who we believe reasonably need to come into contact with that information in order to carry out their jobs. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
6.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our Services and any transmission is at your own risk. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
7. How long we will hold your information
7.1 We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
7.2 To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
8. INTERNATIONAL TRANSFERS OF YOUR INFORMATION
8.1 We may transfer the personal data we collect about you outside of the UK or the EEA in order to perform our contract with you. We have taken steps to ensure all personal data is provided with adequate protection and that all transfers of personal data outside the UK or the EEA are done lawfully and in accordance with data protection laws. Where we transfer personal data outside of the UK or the EEA to a country not determined by the European Commission as providing an adequate level of protection for personal data, the transfers will be under an agreement which covers the EU necessary requirements for the transfer of personal data outside the UK or the EEA, such as the European Commission approved standard contractual clauses.
9.3 You can find out more about internet advertising by visiting the following websites: www.allaboutcookies.org, www.yourchoicesonline.eu, and www.networkadvertising.org. Some of these sites enable you to opt out of online behavioural advertising and other tracking cookies (in addition to the control settings on your browser).
Our Website may contain links to and from other websites and services.
We are not responsible for the privacy practices or the content of any third-party sites.
We may from time to time use third party advertisers or sponsors on our Services. In the event that we do so we will not disclose identifiable information about individuals, but we may provide them with aggregated information about our users. We may also use such aggregated information to help advertisers reach the kind of audience they want to target. We may make use of the personal information we have collected from you to enable us to comply with our advertisers' and sponsors' wishes by displaying their advertisement to that target audience.
12. KEEPING YOUR PROFILE SECURE
12.1 Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Services, you are responsible for keeping this password confidential and you are responsible for any misuse of such information. You must change your password on a regular basis and must not share your password with anyone.
12.2 You are solely responsible for the security and confidentiality of your Profile. Please ensure that you do not allow anyone else to access the Services in your name and log off after you have finished accessing your Profile.
12.3 You are responsible for the accuracy of purchases and orders, and all information sent via the internet using your user ID, password or any other personal identification used to identify you on the Services.
12.4 You will be liable to us for all purchases, orders or transactions placed by use of your user ID and password, even if such use might be wrongful. We will not be liable to you for any loss that you may incur as a result of misuse of your user ID and password, and we accept no liability resulting from its unauthorised use, whether fraudulent or otherwise.
13.1 With your permission, we may send you information about other products and services that may be of interest to you where:
13.1.1 you have consented to this (via the opt-in box when you register for the Services or elsewhere);
13.1.2 you have purchased a product or service from us, unless you have opted-out of receiving such communications; and/or
13.1.3 it is in our legitimate interest to do so, for example to provide you with updates and other information on our activities, products and services.
13.2 You can manage your marketing communication preferences by contacting us by post or email at the address set out below or using the methods referred to in 13.3 below.
13.3 You have the right at any time to ask us not to process your personal information for marketing purposes. You can exercise your right to opt out of such processing by checking certain boxes on the forms or registration pages that we use to collect your information, clicking "unsubscribe" links on email communications that we send you. You can also exercise this right at any time by contacting us by post or email at the address set out below.
13.4 Please note that even if you ask not to receive marketing communications, we may still need to send you service messages regarding your use of the Services.
14. RIGHTS THAT YOU HAVE
14.1 You have certain rights in relation to personal information we hold about you. Details of these rights and how to exercise them are set out below. We will require evidence of your identity before we are able to act on your request.
14.1.1 Access - you have the right at any time to ask us for a copy of the personal information that we hold about you and to check that we are lawfully processing it. Where we have good reason, and if the GDPR permits, we can refuse your request for a copy of your personal information, or certain elements of the request. If we refuse your request or any element of it, we will provide you with our reasons for doing so.
14.1.2 Right of Correction or Completion - if personal information we hold about you is not accurate or is out of date and requires amendment or correction you have a right to have the data rectified or completed. You can let us know by contacting us using the details set out in our Contact section below.
14.1.3 Right of Erasure - in certain circumstances, you have the right to request that personal information we hold about you is erased e.g. if the information is no longer necessary for the purposes for which it was collected or processed or our processing of the information is based on your consent and there are no other legal grounds on which we may process the information.
14.1.4 Right to object to or restrict processing - in certain circumstances, you have the right to object to our processing of your personal information by contacting us using the details set out in our Contact section below. For example, if we are processing your information on the basis of our legitimate interests and there are no compelling legitimate grounds for our processing which override your rights and interests. You also have the right to object to use of your personal information for direct marketing purposes. You may also have the right to restrict our use of your personal information, such as in circumstances where you have challenged the accuracy of the information and during the period where we are verifying its accuracy.
14.1.5 Right of Data Portability - in certain instances, you have a right to receive any personal information that we hold about you in a structured, commonly used and machine-readable format. You can also ask us to transmit that information to you or directly to a third-party organisation. The above right exists only in respect of personal information that you have provided to us previously and is processed by us using automated means. While we are happy for such requests to be made, we are not able to guarantee technical compatibility with a third-party organisation's systems. We are also unable to comply with requests that relate to personal information of others without their consent.
14.1.6 Right to withdraw consent - in the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. You can do this by contacting us using the details set out in our Contact section below. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
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